Yenepoya Ethics Committee-4
Welcome to the official website of Yenepoya Ethics Committee 4 (YEC-4), operational from January 1, 2025. YEC-4 is a dedicated ethics review body established under Yenepoya Deemed-to-be University to address the growing demand for ethical oversight in research proposals.
Our committee reviews research proposals from the following constituent colleges:
- Yenepoya School Of Allied Health Sciences
- Yenepoya Institute of Arts, Science, commerce and management
- Yenepoya Institute of Engineering & Technology
With a multidisciplinary panel of experts, YEC-4 ensures all research projects meet the highest ethical standards, protecting the rights and dignity of participants while fostering high-quality academic research.
Vision and Mission
Vision:
To promote ethical and socially responsible research by providing a robust framework for ethical review and compliance, ensuring the well-being of research participants and contributing to scientific advancement.
Mission:
- To uphold ethical research practices in alignment with ICMR and DHR guidelines.
- To deliver timely and objective reviews of research proposals.
- To support researchers with clear and actionable guidance for compliance.
- To facilitate a collaborative and ethical research environment.
Affiliation
YEC-4 is affiliated with Yenepoya Deemed-to-be University and is recognized by the Department of Health Research (DHR), Ministry of Health & Family Welfare, Government of India. The committee adheres to ICMR ethical guidelines and maintains compliance with national and international standards.
Committee Composition
YEC-4 is constituted by a diverse team of professionals to ensure thorough and unbiased ethical review of research proposals:
| SL No. | Members | Role in Ethics Committee | Affiliation |
| 1 | Dr. Rashmi K S,M.Sc,PhD.,FAIMER, PGDBEME | Chairperson | External Member |
| 2 | Mr. Abu Harish, LLB | Legal Expert | External Member |
| 3 | Dr. Greeshma B Kotian,MBBS,MD,PGDBEME,FAIMER | Bioethicist/Basic Medical Scientist | External Member |
| 4 | Dr. Bindhu S,M.Sc, PhD.,PGDBEME | Bioethicist/Basic Medical Scientist | External Member |
| 5 | Dr. Sandra Sunitha Lobo, M.Phil,Ph.D | Social Scientist | External Member |
| 6 | Dr. Roshan Monteiro, BA, M.Sc,MSW, PGDPM & IR, PhD. | Social Scientist | External Member |
| 7 | Mr. Riyaz R B.Com. | Layperson | External Member |
| 8 | Ms. Liba Sara Varghese M.Optom, PGDBEME | Bioethicist/Member Secretary | Internal Member |
| 9 | Mr. Hemaraja Nayaka S,AISSCE,BASLP, MASLP, PGDBEME | Bioethicist/Clinician | Internal Member |
| 10 | Dr. Alan George,MBBS,MD,MPH,PhD. | Clinician | Internal Member |
| 11 | Dr.Savitha , B.A, MSW,M.Phil,PhD. | Social Scientist | Internal Member |
| 12 | Dr. Bhagyashree A, MBBS,MD | Pharmacolo gist | Internal Member |
| 13 | Dr. Deeksha K, M.Sc, PhD,PGDBEME | Bioethicist/Basic Scientist | Internal Member |
| 14 | Dr. Shameer, BA, MA, Mphil,MBA, PhD. | Social Scientist | Internal Member |
Researcher Portal
Pre-Submission Guidelines:
Principal Investigators (PIs) must prepare the following checklist for application towards EC approval:
- Protocol Template with instructions.pdf (Download checklist).
- Research Protocol/Synopsis Template. docx(Download checklist).
- Application Form for initial review for all protocols v1. docx(Download checklist).
- Conflict of interest researcher declaration v1 (Download checklist).
- Application form for exemption of research protocols from ethical review.docx(Download checklist).
- Template for CV of Investigators. docx(Download checklist).
- Application for resubmission. docx(Download checklist).
- Application form requesting waiver of consent.docx(Download checklist).
- Vulnerable checklist-research on cognitively impaired.docx(Download checklist).
- Vulnerable checklist form- research involving pregnant women fetuses.docx(Download checklist).
- Vulnerable checklist – Research involving children 18 years.docx(Download checklist).
- Vulnerable checklist- for considerations for genetic research v1. docx(Download checklist).
- Vulnerable checklist- for research involving students, employees.docx (Download checklist).
- YEC-4 Template & Process for IC V1.docx(Download checklist).
- YEC-4 Instructions for writing a PIS.docx(Download checklist).
- Placebo justification checklist. (Download checklist).
Note:Ensure all documents (whichever applicable) are submitted in PDF format.
Post Approval Forms:
- Serious Adverse event reporting form.docx (Download checklist)
- Application for extension of the research study.docx(Download checklist)
- Periodic continuing review application form.docx(Download checklist)
- Protocol deviation violation detailed report.docx(Download checklist)
- Study completion report.docx(Download checklist)
- Application for protocol amendment.docx(Download checklist)
- Protocol deviation violation initial report.docx(Download checklist)
Track Your Proposal:
All submissions will receive a unique tracking ID, enabling researchers to:
SOPs and Resources
Standard Operating Procedures (SOPs):
The following SOPs guide the functioning of YEC-4:
- Yen EC 4 SOP01 SOP v1 Manual.(pdf)
- Yen EC 4 SOP02 SOP v1 Constitution.(pdf)
- Yen EC 4 SOP03A SOP v1 Conflict Of Interest.(pdf)
- Yen EC 4 SOP03B SOP v1 Confidentiality.(pdf)
- Yen EC 4 SOP04 SOP v1 IC.(pdf)
- Yen EC 4 SOP05 SOP v1 Guest Observer.(pdf)
- Yen EC 4 SOP06 SOP v1 Protocol Submission.(pdf)
- Yen EC 4 SOP07 SOP v1 Categorization.(pdf)
- Yen EC 4 SOP08 SOP v1 Meetings.(pdf)
- Yen EC 4 SOP09A SOP v1 Resubmission.(pdf)
- Yen EC 4 SOP09B SOP v1 Amendment.(pdf)
- Yen EC 4 SOP10 SOP v1 Periodic Review.(pdf)
- Yen EC 4 SOP11 SOP v1 Deviations.(pdf)
- Yen EC 4 SOP12 SOP v1 SAE.(pdf)
- Yen EC 4 SOP13 SOP v1 Completion.(pdf)
- Yen EC 4 SOP14 SOP v1 Premature Termination.(pdf)
- Yen EC 4 SOP15 SOP v1 Waiver of consent.(pdf)
- Yen EC 4 SOP16 SOP v1 SMV and Protocol Audit.(pdf)
- Yen EC 4 SOP17 SOP v1 Requests.(pdf)
- Yen EC 4 SOP18 SOP v1 Maintenance.(pdf)
- Yen EC 4 SOP19 SOP v1 Vulnerability.(pdf)
- Yen EC 4 SOP20 SOP v1 Audit.(pdf)
- Yen EC 4 SOP21 SOP v1 (pdf)
All SOPs are downloadable in PDF format for easy reference.
Important Administrative Documents of YEC 4:
- YEC-4 Constitution Notification.(pdf)
- SAE Subcommittee Notification.(pdf)
Schedule and Meetings
Proposed Schedules of Meetings (2025):
Researchers are advised to submit their proposals at least 10 working days before the scheduled meeting dates:
| Meeting No. | Date |
| 1 | January 15, 2025 |
| 2 | February 19, 2025 |
| 3 | March 19, 2025 |
| 4 | April 16, 2025 |
| 5 | May 14, 2025 |
| 6 | June 18, 2025 |
| 7 | July 16, 2025 |
| 8 | August 13, 2025 |
| 9 | September 17, 2025 |
| 10 | October 15, 2025 |
| 11 | November 19, 2025 |
| 12 | December 16, 2025 |
Contact Details
Mrs. Liba Sara Varghese
Tag Line
"Ethics is the cornerstone of credible and impactful research. At YEC-4, we are committed to fostering innovation with integrity"
Enquiry Form